Core
Features
Hire HQ handles
the essentials.
So you can focus
on your business.
Hire HQ connects your customers directly to the data they care about – contracts, equipment, documents, deliveries, and more – while giving your business a flexible, future-proof system that adapts as you grow.
Our focus is on exceptional user experience, data transparency, modern tech, and meaningful features.
Powerful features designed for the hire industry
Live Hire Tracking With GPS
Give your customers full visibility with real-time GPS tracking. From the moment equipment leaves your yard to when it arrives on site, they can track its journey — reducing calls, building trust, and improving the overall experience.
- Customers can see delivery status in real time
- Live location updates via their hire portal
- Fewer “Where’s my equipment?” phone calls
- A smoother, more transparent service
Empower your customers with delivery tracking that feels as seamless as ordering a takeaway.
Talk to us today
QR Code Generation
Make it effortless for your customers to access the info they need. Hire HQ lets you generate QR codes — one by one or in bulk — to attach directly to your machines. When scanned, customers can instantly view essential documents like:
- LOLER certificates
- Operating and safety manuals
- How-to videos
- Maintenance logs and more
It’s a simple, professional way to keep your documents accessible, reduce paperwork, and deliver a better on-site experience.
Talk to us today
Interactive Hire Map
Give your customers a smarter way to manage their hires. The Interactive Hire Map shows all their live sites on a single screen, with clickable pins to help them stay in control of equipment and spend.
- View current weekly spend
- See what’s on hire and access contract details
- Off-hire items quickly
- Download key documents
- Report breakdowns on the spot
It’s the easiest way for your customers to stay in control of every site, every hire, and every penny.
Talk to us today
Reporting & Insights
Help your customers make smarter decisions with powerful, easy-to-use reporting tools. From weekly spend to category-level analysis, Hire HQ gives them full visibility over where their money’s going.
- Advanced spend reporting by item category and site
- At-a-glance views of hire activity and trends
- Downloadable reports for internal use
And we’re just getting started — predictive AI-driven reporting is coming soon, helping customers forecast usage, optimise costs, and plan ahead with confidence.
Talk to us today
Payments & Invoicing
Make it easy for your customers to stay on top of their hire spend. Hire HQ’s integrated payment gateway supports BACS payments, giving customers a smooth and secure way to settle invoices directly from the portal.
- View and download all invoices
- Make payments against outstanding balances
- Check credit limits and track available credit
- Pay instantly when off-hiring via the hire basket
It’s a smarter, more professional way to manage hire payments — built to reduce admin and improve cash flow.
Talk to us todayLive Hire Tracking With GPS
Give your customers full visibility with real-time GPS tracking. From the moment equipment leaves your yard to when it arrives on site, they can track its journey — reducing calls, building trust, and improving the overall experience.
- Customers can see delivery status in real time
- Live location updates via their hire portal
- Fewer “Where’s my equipment?” phone calls
- A smoother, more transparent service
Empower your customers with delivery tracking that feels as seamless as ordering a takeaway.
Talk to us today
QR Code Generation
Make it effortless for your customers to access the info they need. Hire HQ lets you generate QR codes — one by one or in bulk — to attach directly to your machines. When scanned, customers can instantly view essential documents like:
- LOLER certificates
- Operating and safety manuals
- How-to videos
- Maintenance logs and more
It’s a simple, professional way to keep your documents accessible, reduce paperwork, and deliver a better on-site experience.
Talk to us today
Interactive Hire Map
Give your customers a smarter way to manage their hires. The Interactive Hire Map shows all their live sites on a single screen, with clickable pins to help them stay in control of equipment and spend.
- View current weekly spend
- See what’s on hire and access contract details
- Off-hire items quickly
- Download key documents
- Report breakdowns on the spot
It’s the easiest way for your customers to stay in control of every site, every hire, and every penny.
Talk to us today
Reporting & Insights
Help your customers make smarter decisions with powerful, easy-to-use reporting tools. From weekly spend to category-level analysis, Hire HQ gives them full visibility over where their money’s going.
- Advanced spend reporting by item category and site
- At-a-glance views of hire activity and trends
- Downloadable reports for internal use
And we’re just getting started — predictive AI-driven reporting is coming soon, helping customers forecast usage, optimise costs, and plan ahead with confidence.
Talk to us today
Payments & Invoicing
Make it easy for your customers to stay on top of their hire spend. Hire HQ’s integrated payment gateway supports BACS payments, giving customers a smooth and secure way to settle invoices directly from the portal.
- View and download all invoices
- Make payments against outstanding balances
- Check credit limits and track available credit
- Pay instantly when off-hiring via the hire basket
It’s a smarter, more professional way to manage hire payments — built to reduce admin and improve cash flow.
Talk to us today
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Live Hire Tracking With GPS
Live Hire Tracking With GPS
Give your customers full visibility with real-time GPS tracking. From the moment equipment leaves your yard to when it arrives on site, they can track its journey — reducing calls, building trust, and improving the overall experience.
- Customers can see delivery status in real time
- Live location updates via their hire portal
- Fewer “Where’s my equipment?” phone calls
- A smoother, more transparent service
Empower your customers with delivery tracking that feels as seamless as ordering a takeaway.
Talk to us today -
QR Code Generation
QR Code Generation
Make it effortless for your customers to access the info they need. Hire HQ lets you generate QR codes — one by one or in bulk — to attach directly to your machines. When scanned, customers can instantly view essential documents like:
- LOLER certificates
- Operating and safety manuals
- How-to videos
- Maintenance logs and more
It’s a simple, professional way to keep your documents accessible, reduce paperwork, and deliver a better on-site experience.
Talk to us today -
Interactive Hire Map
Interactive Hire Map
Give your customers a smarter way to manage their hires. The Interactive Hire Map shows all their live sites on a single screen, with clickable pins to help them stay in control of equipment and spend.
- View current weekly spend
- See what’s on hire and access contract details
- Off-hire items quickly
- Download key documents
- Report breakdowns on the spot
It’s the easiest way for your customers to stay in control of every site, every hire, and every penny.
Talk to us today -
Reporting & Insights
Reporting & Insights
Help your customers make smarter decisions with powerful, easy-to-use reporting tools. From weekly spend to category-level analysis, Hire HQ gives them full visibility over where their money’s going.
- Advanced spend reporting by item category and site
- At-a-glance views of hire activity and trends
- Downloadable reports for internal use
And we’re just getting started — predictive AI-driven reporting is coming soon, helping customers forecast usage, optimise costs, and plan ahead with confidence.
Talk to us today -
Payments & Invoicing
Payments & Invoicing
Make it easy for your customers to stay on top of their hire spend. Hire HQ’s integrated payment gateway supports BACS payments, giving customers a smooth and secure way to settle invoices directly from the portal.
- View and download all invoices
- Make payments against outstanding balances
- Check credit limits and track available credit
- Pay instantly when off-hiring via the hire basket
It’s a smarter, more professional way to manage hire payments — built to reduce admin and improve cash flow.
Talk to us today
Everything you need included as standard
Hire HQ comes packed with powerful features and automation to help you get more from the hire rental system you already use. Every subscription includes:
- Automatic customer logins with optional 2FA
- Off-hire reminder notifications
- Push notification capabilities
- Custom subdomain
- Two user permission levels: office and site contacts
- Typo-tolerant search across contracts and invoices
- SLA-backed hosting, support & ongoing maintenance
What sets Hire HQ apart
Unlike traditional systems, Hire HQ was designed with modern hire businesses and their customers in mind.
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Direct API Access
We’ve built our own API to connect directly to your database — giving us the flexibility to develop faster, respond quicker, and deliver the features you actually need.
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Fast, focused, development
Our team is nimble and hands-on, turning feedback into features at speed — without the long wait times that come with larger, slower systems.
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Support that knows you
You’ll never be just a number. While we use a support system to manage requests efficiently, our team stays close to the work and the people behind it.
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Transparent pricing
No hidden charges. Hosting, support SLAs, core updates, and more are all built into your monthly fee — with clear pricing on any extras you choose to add.
See Hire HQ in action
